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How to Generate a Ground Validation Notice

This guide will walk you through the process of generating a Ground Validation Notice using the Surveyor Stories Notice Generator application.

Prerequisites​

  • You have access to the Surveyor Stories Notice Generator web application.
  • You have the required CSV data file containing land records (with columns such as Khata No, Survey No, Pattadar Name, etc.).
  • You know the relevant details for your district, mandal, village, and notification.

Required and Optional Data Fields​

Before uploading your CSV, ensure your data includes the following fields:

Required Fields​

These fields must be present in your CSV and mapped during the column mapping step:

  • LPM Number (ల్యాండ్ పార్సెల్ నెంబర్)
  • Survey No (సర్వే నెం)
  • Khata No (ఖాతా సంఖ్య)
  • Pattadar Name (భూ యజమాని పేరు)
  • Relation Name (భర్త/తండ్రి పేరు)

Optional Fields​

These fields are optional, but if present in your CSV, you can map them for richer notices:

  • Mobile Number (మొబైల్ నెంబరు)

Step 1: Open the Ground Validation Notice Generator​

  1. Navigate to the Ground Validation Notice Generator page in your browser.

Step 2: Fill in Notice Details​

On the main form, fill in the following fields:

  • District Name: Select the district from the dropdown.
  • Mandal Name: Enter or select the mandal.
  • Village Name: Enter or select the village.
  • Start Date: Choose the date when the ground validation process will begin.
  • Start Time: Enter the time when the process will start.
  • Notification Number: Enter the official notification number.
  • Notification Date: Enter the date of the notification.
  • Printed Date: Enter the date the notice is being generated/printed.
  • Notice Type:
    Select the type of notice you want to generate.
    • For Ground Validation, ensure "Ground Validation Notice" or the appropriate type is selected.
  • Notice Mode:
    Choose how you want to group the notices.
    • Khata: Group notices by Khata number.
    • Survey: Group notices by Survey number.
    • Khata wise (Pattadar Name once): Show Pattadar Name only once per Khata group.
    • Select the mode that matches your reporting or distribution requirements.
  • Officer Name: Enter the name of the responsible officer.
  • Officer Designation: Select the officer's designation from the dropdown.
  • Form Number: Enter the form number if required (defaults are provided and may change based on Notice Type).

Step 3: Upload CSV Data​

  1. Click the Upload CSV button in the form section.
  2. Select your CSV file containing the land records.
  3. After uploading, a toast notification will confirm the upload and display the number of rows loaded.

Step 4: Map CSV Columns​

  1. The application will prompt you to map the columns from your CSV file to the required fields (e.g., Khata No, Survey No, Pattadar Name, etc.).
  2. For each required field, select the corresponding column from your CSV.
  3. Click Submit Mapping when done.
  4. A toast notification will confirm that the mapping is complete and a preview will be generated.

Step 5: Preview the Notices​

  • The Preview section will display the generated notices based on your input and uploaded data.
  • Review the notices for accuracy.
  • If you need to make changes, you can go back and adjust the form fields or re-upload your CSV.

Step 6: Print or Download Notices​

  • To print the notices, click the Print button (printer icon) in the bottom-right corner of the preview section.
  • To download the notices as a Word document, click the Download Word button in the preview section.

Tips​

  • Ensure your CSV file has clear headers and consistent data for best results.
  • If you change the Notice Type, the form number will reset to the default for that type.
  • You can generate notices grouped by Khata, Survey, or other modes by selecting the appropriate Notice Mode.

Watch the Tutorial​

Troubleshooting​

  • CSV Upload Issues: Make sure your CSV file is properly formatted and contains all required columns.
  • Mapping Errors: Double-check that each required field is mapped to the correct CSV column.
  • Preview Not Showing: Ensure you have completed the mapping step and that your data is valid.
  • Printing/Download Issues: If the print or download does not work, try refreshing the page or using a different browser.

Support​

If you encounter any issues or have questions, please contact the Surveyor Stories support team or refer to the Feedback and reporting section.

Happy Notice Generating!